Sprint is my current mobile carrier in Santa Barbara California. For much of my area their coverage is pretty decent. In my enclave, the coverage is awful. The neighborhood I live is in an established one, about a mile from the ocean and the tourist areas, city college, and downtown. With the greater-Santa Barbara population somewhere in the range of 200,000 people, I should have adequate coverage. I don’t.

About six weeks ago I started working more out of my home office. Because my wife and I’s mobile phones are the only household phones, it meant more conference calls, more phone meetings with my boss in New York and with my partner in crime, Christopher, in Grover Beach. Suffice to say, the service is awful. Calls are dropped. Some never ring through to my phone. Others are unintelligible because of the “Luke, you know I’m your father” Darth Vadar voice.

So, I called Sprint. Oh wait, the service is so bad that the call kept dropping. Wait, maybe if I hold onto a sheet of tinfoil in my backyard with my right arm raised at 45 degrees above my head I can get a signal…nope. Ok, I’ll email them. I get the automated “Thank you for contacting Sprint Online. Customer E-Care has received your email and will respond to your request within 24 hours.” Ok, fair enough. I wait two days and never receive a response. I write again and get the same automated response. 25 hours later I get an email asking me when this problem started, was it just on my phone, and was it just at my home or everywhere? I responded to the questions and waited another 22 hours for a response. This time “Harold” called me. He asked me the same questions the previous person had asked me in email and said he would have to consult their technical team and call me back in 15 minutes. I waited for his call and after two hours received a voicemail stating that he couldn’t get through to me (no signal) and that I should call their 800 number for support. Again, because I can’t make a decent call from my house, I email again explaining the problem. Wash. Rinse. Repeat. This goes on and on for 10 days and 15 emails.

I finally reached my breaking point and asked to be let out of my contract. I have a year and half left on a service plan that I can’t use 99% of the time. They have conveniently ignored that request and have continued to promise me tech support and resolution of my issue within 24 hours.

We all have horror stories with companies we deal with everyday. So why do I bring this one up? I think Sprint is missing a customer relations opportunity and one for positive branding. Here’s what I think Sprint has done badly in this situation:

1. They impose a deadline on themselves of getting back to you within 24 hours. In the flurry of emails that have been sent, they’ve only honored that timeframe twice. The rest of the time I had to send follow-up emails asking when I could expect to receive support. Don’t set an arbitrary goal that you can’t reach. It makes your service look bad and it gives customers a false sense of hope.

2. After a customer has exchanged 15 emails with you, offer a direct line to a supervisor instead of the general service pool. I’ve already spent 3 or 4 hours of my time answering questions. Don’t make me waste another hour sitting on hold. This is especially true in my case where I may have to drive to a park or somewhere that I can find a signal to make the call. Respect your customers’ time.

3. Assign a service rep to a complaint and let them own it. If that’s not possible, at least keep better records of the interaction thus far. Every time I emailed I was assigned a new case number and a new rep that asked me the same questions. This meant I had to respond to them and then wait 24 hours (or more) for someone to get back to me. We’re now 11 days into this mess and I’m not a single step closer than I was after the first email.

4. When a customer is in limbo for a long period of time with unusable service, offer them a refund or significant credit. When I asked for something like that I was given 40 bonus minutes. Seriously? I pay for 2000 minutes a month, unlimited data, text messaging, and my service is dead in the water and you offer me 40 bonus minutes? I was beyond insulted.

5. No carrier wants to let customers out of a contract, but if you can’t resolve a customer’s service issues, let them out of their contract. I realize in the fine print they have every legal right to make you pay a termination fee, but that’s not ethical (especially since I paid nearly full retail price for my phone, not the subsidized promo rate). Plus, there are really only four major carriers in the U.S. With number portability there is a good chance that you may see this customer sign up with you in the future. Don’t make a bad situation worse by holding them hostage and insuring that they’ll never do business with you again.

How will this all turn out? I have no idea. I do know that the economy is in a downturn and businesses are hurting everywhere. You need every advantage you can get to position your brand in the best possible light. Handling a situation so poorly so that it ends up on a blog is certainly not helping Sprint in the eyes of potential consumers.

In the end, I believe that if companies just did the right thing and acted in good faith, the rest would probably take care of itself. Sprint, do the right thing.